All shows need a huge amount of support behind the scenes to get off the ground. Below are some of the necessary duties required for a regular show:


Attend and oversee all rehearsals. Ensuring cast are in attendance.

Have full understanding of the set and stage props involved in the show.

Liaise with director re: Set, Props, Artistic requirements, Costumes, sound, lighting – all aspects of the show.

Liaise with props team, costume team, art team & technical team

Stage-manager needs to be confident enough to lead the back-stage team in rehearsing set changes efficiently. They need to be diverse as often changes are made in the last week due to unforeseen issues (eg. size of set pieces, length of interlude music etc.)

During the live nights, the stage-manager is in charge of the running of the show.

Show is re-set for the opening at the end of each performance.

 Props manager + assistant

Acquire a props list.

Provide “substitute” props for initial rehearsals (e.g. for the hanky, a tissue can be used)

Liaise with Stage-manager re: additions to list

Liaise with Art Group re: specific requirements/props that need to be made

Source all props and make available for appropriate rehearsals.

Take charge of any borrowed props and ensure safe-keeping of same.

Ensure smooth running of properties during the live nights of the show.

All props are returned to their places for the opening at the end of each performance.


Back-stage Crew

Attend all “runs” of show and ensure familiarity with how the scenes run.

Work alongside stage-manager to ensure smooth running of show including: set changes, actor traffic, etc.

Often the back-stage crew would also be members of the Art Team.


Props =  hand-held items (often referred to as personal props). 

Stage Props = all large items that are part of the set – they may include tables, chairs, telephones etc.


Art Crew  

Divided into groups, the art team will liaise with director re artisic requirements for the show. Jobs include:

  • Design a Poster and bill board
  • Assist props manager by making items
  • Liaise with stage-manager re: stage prop requirements
  • Research and design a set (list of scenes will be provided by director)
  • Liaise with director re: specifics

 The Hot Mikado is a one-set show. Although the characters all speak in an American accent and are dressed in 1940s style, the set should be remeniscent of Japanese culture. There is great scope for colour in this production and the art team will be asked to design a set in the first few weeks of January. Anyone interested in art should research ideas for setting our show.


Costume Master

Research costume needs and liaise with director re special requirements

List Characters & their individual needs

Source costumes (that means: find out where to get them, get them and store them). Fit costumes on appropriate cast. Ensure costume changes have sufficient time allocated.

A costume call will be scheduled around a week before the production date. All costumes should be gathered and pre-fitted before this. The point of a costume call is so that the director can see all characters fully dressed as they will be in the live show. That means shoes, scarves, accessories etc.

Liaise with teacher in charge of costumes.


Front of House

Front of house organize everything that goes on before the show. This includes:

  • Welcoming patrons
  • Research and provide music to be played in the auditorium before the show 
  • Ensure the audience are welcomed into an atmosphere in keeping with the show.


PROPublic Relations Officer

Ensure adequate advertising for the production. Options are as follows:

–        oversee poster design & distribution.

–        Write a press release for Parish newsletter, schools, newspapers etc.

–        Attend local primary schools to promote the show


Compile a programme for the show.  This should include:

–        Front page (often similar to the poster design)

–        Cast and Production Team lists

–        Synopsis of the show (scene by scene or a synopsis of the whole show)

–        Photos (individual head-shots of main cast/rehearsal photos)

–        Patrons advertisements

–        Welcoming message from the school

–        Thank yous

Often those in charge of programme will also organize tickets.



Puppets will be used by the actors in this production. A big part of Japanese artistic culture, our show will involve using puppets. We may have a puppet for each character in the show. To do this, boys will need to work on this during school time – not rehearsal time. A puppet team will be allocated who take charge of the production of puppets. These boys will be shown by me how to go about making simple puppets which can be manipulated by the actors during various scenes during the show.

 Technical Team

Put together a Sound Effects list

Liaise with director re Lighting/sound requirements.

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